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BE PART OF THE TEAM

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BE FULFILLED

WORK THAT MATTERS • MENTORSHIP THAT WORKS

Berlyn Events is a woman-owned small business providing event production, coordination and design services to couples in Columbus, Ohio and the surrounding areas. 

Since 2017, we have worked to establish ourselves as not only efficient, organized, capable professionals, but planners who genuinely care about our clients and vendors as people.

Their well-being is our top priority.

Inclusivity is a pillar of our brand. We are proud to say that 75%+ of our couples identify as LGBTQ+, and we we take pride in creating safe, welcoming environments to celebrate their love.

If it sounds like we may be a great fit, keep reading!

BE QUALIFIED

TITLE

Assistant Event Coordinator

THIS MAY BE FOR YOU IF...

You are methodical, detail-oriented, adept at handling difficult or stressful situations, an excellent communicator, organized and passionate about delivering an exceptional experience. You not only value, but prioritize inclusivity,

This is a part-time, contract position for a limited term as identified on each individual offer of contract. The primary job function is to work alongside BE Owner, Creative Director and Lead Planners as-needed.

QUALIFICATIONS & PREFERENCES

  • A minimum, 6-12 months of related experience in wedding planning, hospitality, or live event production

  • Background in design & live events

  • Basic knowledge of different religions and religious practices

  • Familiarity & competency with the use of pronouns and neopronouns

  • Microsoft Office & Google WorkSpace proficient

  • Great at working with other people, curious, and thrives on new challenges (team-oriented)

  • Excellent verbal & written communication skills

  • Valid driver's license required; reliable transportation within a 60 mile radius of Columbus, Ohio

  • Ability to lift <25 lbs without assistance; and work on your feet for extended periods

  • Willingness to work weekends and odd hours - and contingency plans in place to allow you to do so with reliability

  • Owns a computer and has access to a printer and work resources.

  • LLC & Insurance - as a 1099 contractor, you are your own entity (Unfamiliar? I'm happy to explain further, just let me know!)

  • Available to assist for the majority of these dates (2022):
    At this time, our Assistant Event Coordinator positions for 2022 have been filled. If you would like to be considered for future opportunities, please follow the application instructions below.

 

BE INFORMED

JOB DUTIES

Each event's needs are different. The exact scope will be outlined in a Statement of Work for each individual job. You may be called upon to manage a number of tasks including, but not limited to:

  • Attend and/or facilitate ceremony rehearsal

  • Attend pre-event production meeting(s) and walk through(s)

  • Manage and reconcile run documents including, timelines, floor plans, etc.

  • Morning Liaison Tasks including, but not limited to: preparing the getting-ready suite for vendor arrival, assembling design details for photographers, styling flat-lay photos, steaming garments, facilitating deliveries, etc.

  • Coordinate hired transportation and guest shuttles

  • Assist with and oversee the correct set-up of the ceremony and reception site(s)

  • Assist VIPs throughout the course of the event

  • Liaise with professional partners, venue, staff, etc.

  • Direct guests to appropriate areas

  • Oversee rental deliveries

  • On-site vendor management day-of to oversee arrival, load-in, special events, and timeline

  • Basic set-up of personal belongings and stationery such as guest book, escort cards, favors, etc.

  • Distribute final gratuities

  • Create and maintain your own Wedding Day Emergency Kit

  • Supervise strike, load-out, and departure of all vendors

BE COMPENSATED

PAY

To receive payment as an independent contractor, you will be responsible for invoicing BE after the event for all labor and reimbursable expenses. Invoices must include your name, address, email, phone number, and an itemized list of services or expenses.

  • Assistant Event Coordination is typically an 8-12 hour day, give or take

  • Pay may be calculated hourly or on a per-project basis 

  • Starting at 15.00 per hour, based on experience

 

ADDITIONAL OPPORTUNITIES

  • Course training + hands-on mentoring

  • Additional administrative opportunities to supplement your hours
    (12.00 - 15.00 per hour, based on experience)

  • Access to a collaborative network of other wedding & event planners providing the opportunity to cross-train, grow your knowledge base, and supplement your income

  • Introduction to industry experts that will help you succeed in this career

  • Introduction to master workflow and execution systems and processes

HOW TO APPLY

REAL TALK • THIS IS IMPORTANT

Because we are entrusted with someone's wedding day, I vet candidates with the highest standards. 

If I haven't scared you away, you likely have a better chance of succeeding in this industry than those that bounced off - so I'd love to hear from you. To apply, please follow these instructions:

  1. Email berlyn@berlynevents.com. Your subject line should include your name, and "Assistant Event Coordinator".

    For example: "Jordan Doe, Assistant Event Coordinator"

     

  2. Please include a cover letter showing your knowledge of our company and of the industry; explaining why you believe we would be a good fit.
     

  3. Review the dates listed above (BE Qualified) and list your availability.
     

  4. Please attach your resume.

Those that cannot follow these exact steps will not be considered.

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